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Cornwall Association of Local Councils

Supporting Local Councils in Cornwall

Calc Cornish Tin Mine

County Executive Officer: Sarah Mason
Unit 1, 1 Riverside House
Heron Way Newham, Truro


tagged "Model Document"

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Displaying 1 to 30 of 36

Officer Member Protocol

A CALC Model Document - whilst this Protocol cannot be prescriptive or cover all eventualities, it does aim to offer guidance on some common issues and provide points of principle that can be applied to other issues that might arise.

Mon, 18 Sep 2017

Register of Interests form

The latest version of the Members' Register of Interests form.

All members of principal and local councils have a legal duty under the Localism Act 2011 to register pecuniary interests in the register maintained by the Monitoring Officer for their area. The types of interests that must be registered are prescribed in regulations. Currently those regulations are The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.

Tue, 09 May 2017

Declaration of Office - Chairman

The model declaration of office document for the council Chairman

Wed, 01 Feb 2017

Declaration of Office for Members

The model declaration of office document for Councillors

Wed, 01 Feb 2017

Pre-Application Agreement

This document outlines the roles of each of the parties involved in the planning process. If a parish chooses to adopt this agreement, it will define your council's role and your requirements of the applicant. It also defines the role of the planning authority in supporting you through this process

Thu, 10 Nov 2016

Pre-Application Protocol

This protocol explains how your council will engage in pre-application and clarifies the potential danger areas which should be avoided under the Code of Conduct.

Thu, 10 Nov 2016

Pre-Application Planning Profile

Cornwall Council will hold this register of information about your parish and share it with any potential developer seeking pre- application consultation in your area.

Thu, 10 Nov 2016

Risk Assessment/ Health and Safety Template

Health and Safety/ Risk Assessment template provided by HSE

Fri, 01 Jul 2016

Social Media Policy Example (SLCC)

  1. Policy statement
    1. This policy is intended to help employees including clerks, RFO's, Executive Officers, part-time, fixed-term and casual employees (collectively referred to as employees in this policy), volunteers and members make appropriate decisions about the use of social media such as blogs, social networking websites, forums, message boards, or comments on web-articles, such as Twitter, Facebook and LinkedIn [insert other relevant social media websites].

Fri, 01 Jul 2016

Model Financial Regulations

    1. These financial regulations govern the conduct of financial management by the council and may only be amended or varied by resolution of the council. Financial regulations are one of the council's three governing policy documents providing procedural guidance for members and officers. Financial regulations must be observed in conjunction with the council's standing orders[1] and any individual financial regulations relating to contracts.

Fri, 01 Jan 2016

ICO Model Publication Scheme

Published by the Information Commissioner's Office, this publication scheme commits an authority to make information available to the public as part of its normal business activities.

Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.

Fri, 23 Oct 2015

Standing Orders and Financial Regulations Update L05-15

The NALC publication 'Local Councils Explained' includes a set of model Standing Orders for councils.

Changes in legislation governing contracts mean that model standing order 18 a(v),18c and 18f now need to be amended and this briefing note sets out the position.

Sat, 01 Aug 2015

Standing Orders - Amendment L02-14

NALC's publication 'Local Councils Explained' includes a set of model Standing Orders for parish and town councils to use as they wish.

As a result of the Openness of Local Government Bodies Regulations 2014, councils cannot continue to use model Standing Order 3(l) after 5th August 2014. This briefing updates the position.

See also Legal Topic Note 5 on Parish and Community Council meetings.

Mon, 01 Sep 2014

Grants making policy

This grants making policy is to be used as a gruidline, councils should consider the powers that underpin the grant making process.

Tue, 01 Jul 2014

Standing Orders

NALC Model Standing Orders document - electronic version 2014 - excerpt from the NALC publication 'Local Councils Explained'


(i) as a result of the Openness of Local Government Bodies Regulations 2014, councils cannot continue to use model Standing Order 3(l) after 5th August 2014. Please see NALC Briefing Note: Standing Orders - Amendment L02-14 which updates the position.

(ii) Model standing orders 18 a(v),18c and 18f also require amendment as a result of legislation changes. See NALC update L05-15.

Members may also wish to refer to Legal Topic Note 5: Parish & Community Council meetings.

Tue, 01 Apr 2014

Cornwall Code of Conduct (2014)

Model Code of Conduct Document for Town and Parish Councils in Cornwall (Updated 2014)

Wed, 01 Jan 2014

NALC Template Allotment Garden Tenancy Agreement Guidance

The purpose of this guidance is to help a council use/edit NALC's template allotment garden tenancy agreement. NALC's template allotment garden tenancy agreement incorporates the most important statutory rights conferred on a council and tenant in respect of the letting of an allotment garden.

Fri, 01 Nov 2013

Clerk Job Description

'The Clerk to the Council will be the Proper Officer of the Council and as such, is under a statutory duty to carry out all the functions, and in particular, to serve or issue all the notifications required by law of a Local Authority's Proper Officer.

The Clerk will be totally responsible for ensuring that the instructions of the Council, in connection with its function as a Local Authority, are carried out.'

This document provides a draft outline for a Clerks job description, including key responsibilities and a job description.

Sun, 01 Sep 2013

Draft Job Description RFO

A responsible finance officer (RFO) is appointed by each local council in accordance with Local Government Act 1972 section 151. The following is a comprehensive list of duties which relate to the statutory post.

Sun, 01 Sep 2013

FOI Policy for Handling Requests

Within 20 working days of receipt of your written request the Council will:

  • confirm to you whether or not it holds the information
  • advise you if a fee will be charged
  • provide you with the information (after any relevant fee has been paid) unless an exemption applies (see 'Exemptions' paragraph below).
  • FOI Policy for Handling Requests (MS Word, 164 Kb)

Sun, 01 Sep 2013

Allotment Tenancy Agreement Template

NALC have provided this 'Allotment Tenancy Agreement' for an allotment garden.

Thu, 01 Nov 2012

Equal Opportunities Policy

'... Town/Parish Council's intention is to be an effective Equal Opportunities organisation. This means it will do everything in its power to ensure that everyone has equal access, and is treated with respect, in relation to employment opportunities, to its services and to all its activities.'

This model document is for a town/ parish council to use as the basis for their equal opportunities policy

Sat, 01 Sep 2012

Capability Proceedure

This procedure should be used primarily for supporting, enhancing and improving the performance of employees.

In accordance with the Employment Rights Act 1996, Human Rights Act 1998 and the ACAS Code of Practice on Disciplinary Procedures this procedure sets out a framework for resolving issues relating to poor performance. The procedure aims to ensure that consistent and fair treatment is given to individuals.

Sat, 01 Sep 2012

Absence Management Policy

The Council is committed to providing effective, high quality service to all its customers and to optimising the contribution of all employees. As part of this aim it is essential that throughout the organisation all employees are committed to maximising attendance.

The Council is concerned for the wellbeing of its employees and seeks to protect their health and safety by creating a safe working environment. In return the Council expects all employees to take reasonable care of their own health, seek medical help whenever appropriate and to attend work when fit to do so.

The Council recognises that genuine medical grounds will occasionally result in employee absence. It is the Council's policy to treat all such sickness absence in a fair, sensitive and consistent manner across all areas of the workforce.

Sat, 01 Sep 2012

Working Hours and Overtime Policy

'The Working Time Regulations 1998 (as amended) outline that employees should not work more than 48 hours per week on average. An individual employee may agree to work more than 48 hours a week. If so, he or she should sign the opt-out agreement found in Appendix 1, which they can cancel at any time. The employee must give 1 months notice to cancel the opt out agreement.

Employees cannot be fairly dismissed or subjected to detriment for refusing to sign an opt-out.

The Town/Parish Clerk will keep a record of who has agreed to work longer hours.'

Sat, 01 Sep 2012

Maternity, Adoption and Paternity Policy

'All women, regardless of their length of service, are entitled to 26 weeks ordinary maternity leave (OML) and 26 weeks additional maternity leave (AML) providing a right to one year's maternity leave in total.

Maternity leave shall commence no earlier than 11 weeks before the EWC, or from the time of childbirth if that is earlier. From the beginning of the fourth week before the EWC a woman's maternity leave is triggered if she is absent because of her pregnancy e.g. due to a pregnancy-related illness or fatigue.'

Sat, 01 Sep 2012

Dispensation Request Form

A model Dispensation Request form for Town and Parish councillors.

Fri, 01 Jun 2012

Staffing Committee: Model Terms of Reference

This document outlines the model terms of reference relating to a staffing committees responsibilities

'The Committee is delegated the following responsibilities :

Personnel and Staffing

To draft and keep under review the staffing structure of the Council and make recommendations as appropriate

To keep under review staff work/life balance, working conditions and well being, including the monitoring of absence...'

Sun, 01 Jan 2012

Model Contract of Employment

This document, produced by NALC and the SLCC is a model contract which can be used as a basis for creating a town or parish councils employment contracts.

Sun, 01 Jan 2012

Complaint Handling Proceedure- Model document

[Insert name] Parish/Town Council recognises that from time to time there will be concerns expressed by members of the public over the activities of the Council or one of its members or employees. To address these issues the Council has adopted a procedure for the handling of complaints. This procedure allows people to have a form of address to the Council if they feel they have a complaint, or have been unfairly treated in their dealings with the Council staff, Councillors, the Council or its Committees.

Sun, 01 Jan 2012

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