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Documents

tagged "Council Procedure"

Displaying 31 to 60 of 61

LTN 05 Parish and Community Council Meetings

LTN-5 Parish and Community Council Meetings- March 2017

This LTN has been revised to add information about the restriction on voting on matters relating to the precept which applies to a councillor who is in arrears of payment of council tax together with the associated criminal offence of not disclosing the arrears at a relevant meeting.

Fri, 03 Mar 2017

Induction Pack for New Councillors

An Induction Pack compiled as part of the CALC Local Elections Training 2017 which member councils are able to adapt for their own use locally.

Thu, 23 Feb 2017

Declaration of Office for Members

The model declaration of office document for Councillors

Wed, 01 Feb 2017

Declaration of Office - Chairman

The model declaration of office document for the council Chairman

Wed, 01 Feb 2017

Pre-Application Planning Profile

Cornwall Council will hold this register of information about your parish and share it with any potential developer seeking pre- application consultation in your area.

Thu, 10 Nov 2016

Pre-Application Protocol

This protocol explains how your council will engage in pre-application and clarifies the potential danger areas which should be avoided under the Code of Conduct.

Thu, 10 Nov 2016

Pre-Application Agreement

This document outlines the roles of each of the parties involved in the planning process. If a parish chooses to adopt this agreement, it will define your council's role and your requirements of the applicant. It also defines the role of the planning authority in supporting you through this process

Thu, 10 Nov 2016

LAIS 1393 - Precept Consultation

An LAIS Briefing paper on government proposals to apply referendum principles to precept increases.

Sat, 01 Oct 2016

Litter and Flytipping

For many people, litter is the most important issue on the local environmental agenda. And rightly so. Figures show that this is a widespread and growing problem.

But, what is litter and fly-tipping, and who is responsible for clearing it up? And what can your parish do to help influence and improve the quality of your local environment?

Fri, 01 Jul 2016

Social Media Policy Example (SLCC)

  1. Policy statement
    1. This policy is intended to help employees including clerks, RFO's, Executive Officers, part-time, fixed-term and casual employees (collectively referred to as employees in this policy), volunteers and members make appropriate decisions about the use of social media such as blogs, social networking websites, forums, message boards, or comments on web-articles, such as Twitter, Facebook and LinkedIn [insert other relevant social media websites].

Fri, 01 Jul 2016

Risk Assessment/ Health and Safety Template

Health and Safety/ Risk Assessment template provided by HSE

Fri, 01 Jul 2016

LAIS 1390 - New Governance and Accountability Guide

An LAIS Briefing on the 'Governance and Accountability for Smaller Authorities in England, A Practitioners' Guide to Proper Practices to be applied in the preparation of statutory annual accounts and governance statements - March 2016'

Sun, 01 May 2016

A Guide for Communicating during Extreme Weather

Welcome to this good practice guide for councils communicating during periods of extreme weather. We have produced this in response to councils asking us for examples of good practice, how to develop a communications strategy and where they can go for further help and support.

Even the very best reputations can be damaged by single incidents and the impact of extreme weather on local communities can shape views about councils and their partners.

This guide is designed to help you develop a council-wide communications strategy to help your council prepare for, and react to, extreme weather and to ensure that you are able to communicate effectively with your residents.

Sun, 01 Nov 2015

Issuing Council documents by email and publishing online

Until April 2015, the legislation covering the issuing of the summons and papers for a council meeting did not permit the use of emails. Although many councils used email practically the legislation did not permit this.

The Local Government (Electronic Communications) (England) Order 2015 has amended the legislation and now permits the use of email for sending the summons, agenda and other papers provided that the member has given their consent.

This FAQ Sheet, runs through these issues and also looks at how the Transparency Code (2015) will play a role in the online publishing of information.

Tue, 01 Sep 2015

Statement of Safety Policy

The Council recognises that employees, elected
members and volunteers, will from time to time drive as a part of their work or engagement with the Council. Driving, by its very nature, exposes these individuals and others to the risk of minor or major injury and possible fatality. The Council will endeavour to ensure that all individuals who drive
as part of their duties do so in a competent, legally compliant and considerate manner to minimise any potential for injury, loss or damage.

This document provides a note of the Council's responsibilities to both monitor and review their safety at work policies, in relation to safe driving.

Sat, 01 Aug 2015

A Guide to Understanding Procurement

In order to ensure the best use of public money we need to be smarter in how we procure the things we need. Where another public body has a contract we can use, it meets our requirements and offers value for money we should use it. Where there is none then we may need professional advice on how to let our own.

This toolkit is designed to give general advice and provides signposts to other public buying organisations who have contracts we can use and bodies that can provide professional procurement services and tendering support.

A simple checklist highlights the common issues and pitfalls we need to address and there is also advice on preparing specifications and complying with legislation.

Wed, 01 Apr 2015

The General Power of Competence

Local councils in England were given a 'general power of competence' (GPC) in the Localism Act 2011, sections 1 to 8. This paper explains the freedom granted by the general power, the criteria to be met before a local council can use it and some restrictions on using the power.It notes the CiLCA questions and pass criteria (see also the Portfolio Guide 2012) and some useful weblinks.The power does not apply to parish meetings or to local authorities in Wales.

Thu, 01 Jan 2015

Open and Accountable: A Guide

Government is currently implementing increasing transparency and scrutiny requirements. The most high profile change is the Openness of Local Government Bodies Regulations 2014 which came into effect in August 2014 and brought in the public right to report from local council (and principal local authority) meetings.

The law gives the public and press the right to report, which includes filming, blogging, photographing and use of social media at council meetings (including committees), in most circumstances, although not for legitimately confidential items. Councillors can also report from the meetings but must take care not to disrupt the meeting and in the interests of natural justice, should still be listening to and participating in the debate so that they can make informed decisions.

Whatever form of reporting is used, editing and re-use (retweeting, republication etc) of the result is readily possible. However, councils will be aware that reports from meetings in written form including tweeting and blogging have been fairly commonplace for some time. Covert filming and audio recording have not been unknown either. Now, the difference is that such reporting activities will usually be conducted overtly and councils will be preparing themselves properly for facilitating and managing this reporting, in anticipation that the likelihood of reporting has risen.

Mon, 01 Dec 2014

Using Social Media at Council meeting: Guidelines

The right to record, film and to broadcast meetings of the Council, Committees and Sub Committees is established following the Local Government Audit and Accountability Act 2014. This is in addition to the rights of the press and public to attend such meetings.

1. The Council will make the Council chamber available to the public 15 minutes before and after meetings for the setting up and removal of any filming equipment.

2. Members of the public are permitted to film or record meetings to which they are permitted access, in a non-disruptive manner and only from public areas.

3. Meetings or parts of meetings from which the press and public are excluded may not befilmed or recorded.

Mon, 01 Sep 2014

Guide to Awarding Dispensations

Parish Councils are now responsible for determining requests for a dispensation by a parish councillor under Section 33 of Localism Act 2011. This is because they are a"relevant authority" under section 27(6) (d) of the Act.

This guide explains:

a. the purpose and effect of dispensations

b. the procedure for requesting dispensations

c. the criteria which are applied in determining dispensation requests

d. the terms of dispensations

Thu, 14 Jun 2012

Use of email form

This is a template form to be used when councilors would prefer to receive information via email, rather than paper copies.

Sun, 01 Jan 2012

Guidance on Filling a Council Vacancy

This Guidance Document details the process for filling a council vacancy.

'A vacancy on the council must first be advertised by Cornwall Council offering the public the opportunity to fill the vacancy by bye-election. At least 10 members of the public must demand a poll to require the parish/town council to fill the vacancy by public bye?election. If there is no demand for a bye-election, the parish/town council will be notified by the Electoral Officer of Cornwall Council that they are free to coopt to fill the vacancy which can then be done at a subsequent council meeting.'

Thu, 01 Sep 2011

Retention, disposal and care of records

Parish and Town Council clerks create a wide range of records in order to fulfil the duties of their Councils. Some of these are of long-term historical interest and should be preserved permanently after their administrative usefulness has been served. Many, however, should be disposed of after a number of years.

These guidelines have been drawn up in response to regular requests for advice and assistance over the years. They should also serve to help parish and town clerks manage their records, which is a basic element of being able to meet the requirements of the Freedom of Information Act 2000.

The guidelines aim to help clerks to decide which records should be kept and which can be safely destroyed in the parish.

Thu, 01 Sep 2011

Model Publication Scheme: Template

'Information available from …………. Parish/Community Council under the model publication scheme'

This document provides a template for a Parish council to use to determine what documents they will make available, for whom, how and at what costs.

Thu, 11 Sep 2008